miBilling: Add Expense

Click on Billing in the menu and select Expenses. Here you will see a list of all your expenses and horses associated with those expenses and date. Here you can:

• Filter by month, item, horse and contacts. 

• To download a CSV of your expenses click the download button and choose either horse or date range. 

To add a new expenses → Go to Billing → Expenses → Add Expense and Enter Expense Details:

Basic Info

• Expense Type. Select:
  • Horse → Expense applied to specific horse(s)
  • Owner → Expense applied to owner
• Related Horse (required if Horse is selected): Select one or multiple horses (You can use Select All / Deselect All)
• Issue Date: Select the date the expense was created

Expense Details

• Item (required): Select the expense item
• Item Code: (Auto-filled or optional depending on setup)
• Price Excluding Tax: Enter unit price before tax
• Quantity (required): Default = 1
• Total Amount (required): Auto-calculated or editable depending on setup

Tax Settings

• Tax Type (required). Select:
  • Tax Inclusive
  • Tax Free
  • BAS Excluded

Description

• Add additional notes if needed

Attachments

• Upload supporting files for the expense:
  • Invoice
  • Receipt
  • Supporting documents

You can Click to upload or drag & drop files into the upload area with supported formats: PDF, JPG, JPEG, PNG, WEBP

Recurring Expense (Optional)

• Tick Recurring Expense if this expense repeats regularly

Save Expense

• Click Save → Save expense
• Click Save & Add New → Save and create another expense

Notes

• If multiple horses are selected, you can divide the total by number of horses (if enabled in your setup)
• Summary panel (right side) will automatically update total amount and tax type

Now your expense will be successfully added to miStable, and it will be ready to be included in the next invoice or linked to your Xero account. If you need further assistance or modifications, refer to the "Help" section or contact support.